Why are cloud-based school ERP systems better than on-premise options?

 You are here as you want to install cloud-hosted school management software. If so, you have made a superb choice. On-premise software programs were the best option until the last decade. Slow internet speeds worldwide deserve the blame. Today, the world has welcomed 5G, with near-zero latency. Data transfers happen at lightning speeds. Thus, migration from on-premise to cloud-hosting has gathered momentum. And the education sector has not been far behind in the last two years. Let’s look at vital benefits offered by cloud-hosted school ERP.

1. Single dashboard for analyzing many factors

Administrators had to rely on two or more software to get a glimpse into problem areas. Unfortunately, these remained accessible only via on-premise devices at school.

But that’s the past. These days, an analytics dashboard is one of the most appreciated features in cloud-hosted education ERP.

From test results, virtual classroom attendance to the school’s academic performance. Management can analyze problem areas. Then, implementing improvement plans for positive outcomes remains easy. The availability of cloud-based systems enables teams to perform these tasks from anywhere.

2. Flexibility

Flexibility is a crucial aspect. And, the last two years have proved its significance even more. Cloud-based systems offer a great deal of flexibility. Everyone can access the system, even via a mobile device, whether a teacher or admin staff.

The ERP has the ability to integrate with many software. Parents can check the child’s progress, read teachers’ feedback, and even pay fees using a single app.

3. Data storage and retrieval in various formats

Every school has to handle and process a vast amount of data. Trainee attendance, payroll data for teachers, fee records, donation records, documentation for administrative expenses are a few examples.

Cloud-based education ERP can store an ample amount of records. All that you need to retrieve this information is an active internet connection. Generating reports for auditing also becomes easy. Besides, you can integrate the ERP with accounting software. Storing financial records as per government notifications becomes easy.

The cloud-hosted software ensures students and parents get access to fee records. At the same time, payroll data remains available for teachers for cross-checking.

4. More control over-day-to-day operations

Administrators are sometimes responsible for many locations, departments, and even projects. They need systems that are reliable, simple, and operate quickly. School management software can automate most of the administrative duties. It reduces stress, the required timeframe, and of course, the workload for every member.

Such systems are neither complex to use nor expensive.

Plus, there is no need for daily briefings. The department heads can message any teacher using the school ERP. On the other hand, trainers can receive and respond to messages via mobile apps. So, managing many locations via a single dashboard makes things easy.

5. Adherence to regulatory compliance

Like most other sectors, the education industry has several regulations to follow. The education department conducts surprise audits to ensure schools adhere to guidelines. So, yes, there are rules for teaching, fee collection, conducting exams, recording attendance, accepting donations, and managing payroll for teaching/non-teaching staff.

Why hire in-house teams to handle data? Schools can opt for a cloud-hosted ERP system that adheres to industry-specific regulations. Developers can tweak the software to ensure compliance as and when required.

6. Huge operational cost savings

Managing an on-premise data system comes with its own set of costs. Monthly expenses remain unpredictable as the system has to be maintained in-house. That’s not the case with cloud-based software. Operational cost remains fixed throughout the contract period.

Your organization can save a fortune due to the following four benefits:

  • No upfront cost for data storage hardware
  • No hardware maintenance costs
  • Lesser electricity bills
  • No upfront payment cost for software

Educational institutions only pay for the hardware and software capacity that they use. Thus, you can increase or decrease the capacity of servers as and when required.

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7. Easy to deploy

You won’t have to think much about the deployment or installation of cloud ERP. Your institution can buy it on SaaS (software as a service) model. Engineers can also help you deploy it on privately hosted or on-premise servers. But, ensure your admin team creates a plan for staff training, configuration, and data migration.

8. Less burden on human resource

Most cloud-based education ERP systems are plug-and-play software. Your organization won’t need a dedicated IT team to handle the same. Even individuals with non-tech backgrounds can use it.

Cloud-based school management systems automate most tasks. As a result, there is the slightest need for human intervention. And this means the institute can operate despite the minimum workforce.

9. Ease of accessibility and more control

The critical difference between locally hosted and cloud-based software is that the latter store’s data on remote servers. It makes the software and stored data accessible from anywhere via many types of devices. It enables administrators to handle operations even from home. They get more control over various procedures while working remotely.

10. Data security

School handles personal information for students, trainers, donors, and non-teaching staff. Cloud-based servers are highly secure. In addition, SSL encryption ensures information is transferred via a secured network. On the other hand, storing data locally remains unsafe.

What about cloud-school ERP downtime? Well, most software providers ensure that system downtime remains below 1 percent throughout the year.

Cloud-based software constantly receives security patches from developers. The process is automatic; there is no human intervention required. As a result, school software remains updated at all times.

11. Role-based access

You certainly want only a select few to have access to sensitive data at your school, don’t you? There is almost no chance of data misuse or theft due to role-based access in cloud-hosted school education management systems. Administrators can disable anyone’s access to the school database and server with just a single click.

12. Ensures the organization remains future-ready

Students expect a higher standard of learning these days. Digital payment options, online admission form submission, digital learning systems, parent-teacher apps are basic anticipated facilities.

Parents consider infrastructure one of the key factors while choosing a school for children. As one of the key decision-makers, you undoubtedly want your institution to turn modern. And cloud-based technologies ensure your school becomes future-ready. Cloud-hosted ERP integrates with almost every software. It offers a consistent experience for stakeholders on all platforms.


Choose a reputed firm with years of experience in the academic sector. Let them assess your requirements and develop a cloud-based education ERP system.

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